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Australian Bureau of Statistics

• Notes to the Financial Statements

Section 3: Budgeted Financial Statements

The budgeted financial statements will form the basis of the financial statements that will appear in the ABS 2000-01 Annual Report, and also form the basis for the input into the Whole of Government Accounts. The financial statements should be read in conjunction with the accompanying notes.

Budget Statement of Revenues and Expenses (Budget Operating Statement)

This statement provides a picture of the expected financial results for the ABS by identifying full accrual expenses and revenues, which highlight whether the ABS is operating at a sustainable level.

Budget Statement of Assets and Liabilities (Budget Balance Sheet)

This statement shows the financial position of the ABS. It enables decision-makers to track the management of the ABS's assets and liabilities.

Budget Cash Flow Statement

This statement identifies expected cash flows from operating activities, investing activities and financing activities.

Capital Budget Statement

This statement shows all proposed capital expenditure funded either through the Budget as appropriations or from internal sources.

Non-financial Assets - Summary of Movement

This statement shows the movement in the ABS's non-financial assets over the Budget year 2000-01.

Table 3.1: Agency Budget Statement of Revenues and Expenses
(for the period ended 30 June)

	Estimated Actual 1999-00 $'000	Budget Estimate 2000-01 $'000	Forward Estimate 2001-02 $'000	Forward Estimate 2002-03 $'000	Forward Estimate 2003-04 $'000
Operating revenue
Revenues from government	242,019	263,188	352,662	249,823	246,912
Sales of goods and services	21,096	23,247	24,235	35,753	28,727
Interest	432	439	447	455	463
Net gains from sales of assets	-	299	278	171	188
Other	75	75	75	75	75
Total operating revenues	263,622	287,248	377,697	286,277	276,365
Operating expenses
Employees	163,302	163,849	261,331	178,313	172,938
Suppliers	59,364	79,508	74,108	64,755	68,604
Depreciation and amortisation	32,901	36,266	34,824	35,825	27,596
Write-down of assets	34	133	27	67	5
Other	507	427	342	252	157
Total operating expenses	256,108	280,183	370,632	279,212	269,300
Operating surplus or deficit after abnormal and extraordinary items	7,514	7,065	7,065	7,065	7,065
Capital use charge paid	7,072	7,065	7,065	7,065	7,065
Operating surplus or deficit after abnormal and extraordinary items and CUC	442	-	-	-	-

Table 3.2: Agency Budget Statement of Assets and Liabilities
(as at 30 June)

	Estimated Actual 1999-00 $'000	Budget Estimate 2000-01 $'000	Forward Estimate 2001-02 $'000	Forward Estimate 2002-03 $'000	Forward Estimate 2003-04 $'000
Assets
Financial assets
Cash	19,604	21,845	7,416	13,841	17,945
Receivables	1,721	1,665	1,708	3,171	1,973
Accrued revenues	200	200	200	200	200
Total financial assets	21,525	23,710	9,324	17,212	20,118
Non-financial assets
Infrastructure, plant and equipment	33,711	34,054	54,745	46,014	39,260
Inventories	3,578	3,285	3,145	6,190	5,626
Intangibles	59,548	53,394	47,878	41,522	45,289
Other	6,896	7,387	7,250	7,042	7,142
Total non-financial assets	103,733	98,120	113,018	100,768	97,317
Total assets	125,258	121,830	122,342	117,980	117,435
Liabilities
Debt
Leases	9,321	7,382	5,370	3,268	1,076
Total debt	9,321	7,382	5,370	3,268	1,076
Provisions and payables
Employees	52,705	50,545	52,016	50,903	52,618
Suppliers	1,370	1,947	1,832	1,233	1,265
Other	2,988	3,082	4,250	3,702	3,602
Total provisions and payables	57,063	55,574	58,098	55,838	57,485
Total liabilities	66,384	62,956	63,468	59,106	58,561
Equity
Capital	11,250	11,250	11,250	11,250	11,250
Reserves	8,127	8,127	8,127	8,127	8,127
Accumulated surplus or deficit	39,497	39,497	39,497	39,497	39,497
Total equity	58,874	58,874	58,874	58,874	58,874
Current liabilities	29,904	29,697	31,608	30,002	28,668
Non-current liabilities	36,480	33,259	31,860	29,104	29,893
Current assets	31,999	34,382	19,719	30,444	32,886
Non-current assets	93,259	87,448	102,623	87,536	84,549

Table 3.3: Agency Budget Cash Flow Statement
(for the period ended 30 June)

	Estimated Actual 1999-00 $'000	Budget Estimate 2000-01 $'000	Forward Estimate 2001-02 $'000	Forward Estimate 2002-03 $'000	Forward Estimate 2003-04 $'000
Operating activities
Cash received
Appropriations for outputs	242,019	263,188	352,662	249,823	246,912
Sales of goods and services	21,261	23,264	25,334	33,675	29,820
Interest	432	439	447	455	463
Other	11,250	-	-	-	-
Total cash received	274,962	286,891	378,443	283,953	277,195
Cash used
Employees	164,006	166,009	259,860	179,426	171,223
Suppliers	59,388	79,482	74,214	68,368	68,190
Total cash used	223,394	245,491	334,074	247,794	239,413
Net cash from operating activities	51,568	41,400	44,369	36,159	37,782
Investing activities
Cash received
Proceeds from sales of property, plant and equipment	-	301	278	171	188
Total cash received	-	301	278	171	188
Cash used
Purchase of property, plant and equipment	23,218	30,456	49,999	20,738	24,609
Total cash used	23,218	30,456	49,999	20,738	24,609
Net cash from investing activities	-23,218	-30,155	-49,721	-20,567	-24,421
Financing activities
Cash received
Total cash received	-	-	-	-	-
Cash used
Repayments of debt	1,895	1,939	2,012	2,102	2,192
Capital use and dividends	7,072	7,065	7,065	7,065	7,065
Total cash used	8,967	9,004	9,077	9,167	9,257
Net cash from financing activities	-8,967	-9,004	-9,077	-9,167	-9,257
Net increase in cash held	19,383	2,241	14,429	16,425	4,104
Cash at the beginning of the reporting period	221	19,604	21,845	7,416	13,841
Cash at the end of the reporting period	19,604	21,845	7,416	13,841	17,945

Table 3.4: Agency Capital Budget Statement (for the period ended 30 June)

	Estimated Actual 1999-00 $'000	Budget Estimate 2000-01 $'000	Forward Estimate 2001-02 $'000	Forward Estimate 2002-03 $'000	Forward Estimate 2003-04 $'000
Purchase of non-funded current assets
Funded by capital appropriations	-	-	-	-	-
Funded internally by agency resources	23,218	30,456	49,999	20,738	24,609

Table 3.5: Agency Non-financial Assets - Summary of Movement

	Land $'000	Buildings $'000	Total Land and Buildings $'000	Other Infrastructure, Plant and Equipment $'000	Total Infrastructure, Plant and Equipment $'000	Intangibles $'000		Total $'000
Gross value
As at 1 July 2000 (opening)	-	-	-	86,462	86,462		124,249	210,711
Additions	-	-	-	14,303	14,303		16,153	30,456
Disposals	-	-	-	-9,974	-9,974		-	-9,974
Other movements	-	-	-	-	-		-	-
As at 30 June 2001 (closing)	-	-	-	90,791	90,791		140,402	231,193
Accumulated depreciation
As at 1 July 2000 (opening)	-	-	-	52,751	52,751		64,701	117,452
Disposals	-	-	-	-9,973	-9,973		-	-9,973
Charge for the reporting period	-	-	-	13,959	13,959		22,307	36,266
Other movements	-	-	-	-	-		-	-
As at 30 June 2001 (closing)	-	-	-	56,737	56,737		87,008	143,745
Net book value as at 30 June 2001 (Closing book value)	-	-	-	34,054	34,054		53,394	87,448
Net book value as at 1 July 2000 (Opening book value)	-	-	-	33,711	33,711		59,548	93,259

Total additions

Self funded	-	-	-	14,303	14,303	16,153	30,456
Appropriations	-	-	-	-	-	-	-
Total	-	-	-	14,303	14,303	16,153	30,456

Notes to the Financial Statements

Basis of Accounting

The agency budget statements have been prepared on an accrual basis and are in accordance with historical cost convention, except for certain assets which are at valuation.

Agency and Administered Financial Statements

Under the Commonwealth's accrual budgeting framework, and consistent with Australian Accounting Standards, transactions that agencies control (agency transactions) are budgeted and reported separately from transactions agencies do not have control over (administered transactions). This ensures that agencies are only held fully accountable for the transactions over which they have control.

• Agency assets, liabilities, revenues and expenses in relation to an agency are those which are controlled by the agency. Agency expenses include employee and supplier expenses and other administrative costs, which are incurred by the agency in providing its goods and services.


• Administered items are revenues, expenses, assets and liabilities which are managed by an agency on behalf of the Government according to set Government directions. Administered expenses include subsidies, grants and personal benefit payments and administered revenues include taxes, fees, fines and excises.

Agency Budget Statement of Revenues and Expenses

Revenues

Appropriations in the Accrual Budgeting Framework

Under the Commonwealth's accrual budgeting framework, ABS is appropriated only for the price of its outputs, which represent the Government's purchase of these agreed outputs.

Revenue from Government

The increase in appropriation in 2001-02 is due to additional costs associated with conducting the census.

Other

This category includes resources received free of charge.

Expenses

Employees

This includes wages and salaries, superannuation, provision for annual leave and long service leave, and workers compensation. Employee entitlements were based on leave patterns of ABS employees. Accrued salaries and employer superannuation contributions were based on daily salary expense and the number of days owing at 30 June in each budget year.

Depreciation

Depreciable assets are written off over their estimated useful lives. Depreciation is calculated using the straight-line method, which is consistent with the consumption of the service potential of the depreciable assets of the ABS.

Other

This category includes finance charges for lease incentives.

Capital Use Charge

A capital use charge is levied on agencies to reflect the cost of the Commonwealth's investment in those entities. It is levied on the closing agency net assets (equity) at a rate of 12 per cent.

Funding for the capital use charge is accounted for as a `below operating result line' dividend payment.

Agency Budget Statement of Assets and Liabilities

Financial Assets

Cash

The decrease in cash in 2001-02 is a result of purchasing fitout for the new central office building.

Non-financial Assets

Intangibles

These include software developed in-house.

Other

This category includes prepayments.

Debt

Leases

These include lease incentives in the form of a rent-free period and/or a contribution to fitout costs. Lease incentives are recognised as a liability, which is reduced by allocating lease rental payments between interest, rental expense and reduction of the liability.

Provisions and Payables

Employees

The liability for employee entitlements includes provision for annual leave and long service leave. No provision has been made for sick leave as all sick leave is non-vesting.

The non-current portion of the liability for long-service leave is recognised and measured at the present value of the estimated future cash flows in respect of all employees.

Other

This category includes unearned revenue.

Asset Valuation

Commonwealth agencies and authorities are required to value property, plant and equipment and other infrastructure assets using the deprival method of valuation. This essentially reflects the current cost the entity would face in replacing that asset.

Capital Budget

All proposed capital expenditure on non-financial assets is funded internally. There is no capital expenditure funded through capital appropriations.

Purchase of Non-financial Assets

These include: 2000-01 the purchase of intangibles of $16 million, plant and equipment (P&E) of $14 million; 2001-02 intangibles of $14 million, P&E of $9 million, Central Office fitout of $27 million; 2002-03 intangibles of $13 million, P&E of $8 million; 2003-04 intangibles of $17 million, P&E of $8 million.